Documents Collected. Records Digitized. Information Ready.
Bulk Document Scanning &Digitization, OCR & Digital Storage Solutions
Secure and specialized document scanning services for bulk files, office records, books, archival documents, large-format drawings, embroidery designs, microfilm, microfiche, photographs, and medical records.
Scanning operation active
01
Collect
Tracked pickup
02
Scan
Prepare · OCR · QC
03
Deliver
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Searchable files
Mumbai & Maharashtra
Onsite Projects Across India
Bulk Scanning, OCR & Indexing
Quality & Process Credentials
ISO 29861:2009 & CMMI Level 3 & 5 Certified Document Scanning Services in Mumbai, India
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ISO 29861:2009Colour-scanning quality-control standard
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CMMI Maturity Level 3 & 5Appraised process maturity
Document Digitization Services
What’s Included in Our Digitization Services
Paper records are converted into structured, searchable and securely delivered digital information.
Document Scanning Service Models
Secure & Professional: Document Scanning Service
Choose a complete outsourcing, onsite, on-demand or daily scanning model according to volume, confidentiality and operational requirements.
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Comprehensive Document Scanning Outsourcing Service:
Secure collection, preparation, scanning, OCR, indexing and digital delivery from our scanning centre, with original return, storage or certified destruction options.
02
Onsite Document Scanning Service:
High-speed scanners and trained operators are deployed at your premises for confidential or non-movable records with minimal disruption.
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On-Demand Scanning Services:
Stored physical files are scanned only when requested and shared through a secure digital link for quick access.
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Day to Day Onsite Scanning Service:
Dedicated operators scan, index and upload newly generated documents every day as part of your regular workflow.
Specialised Scanning
“Our Specialty Document Scanning Service”
Specialised equipment and handling are used for large drawings, delicate books, legacy media, photographs, archives and medical records.
Document Digitization & OCR Services
Convert physical documents into secure, searchable digital formats with OCR, indexing and structured delivery.
Know More →Office File Scanning & Digitization Services
Digitize HR, finance, legal, customer and day-to-day office files into organised searchable records.
Know More →High-Speed Bulk Document Scanning Services
Process lakhs of pages through industrial scanning, OCR, classification and secure cloud or DMS upload.
Know More →Non-Destructive Book Scanning for Libraries & Granthalayas Services
Preserve bound books, registers and library collections with high-resolution non-destructive scanning.
Know More →View All Specialty Document Scanning Services ＋
Large Format & Blueprint Scanning Services
Digitize A2, A1 and A0 drawings, blueprints, maps and plans into clear, accurate digital files.
Know More →Archive Document Scanning Services
Sort, prepare, scan and index long-term corporate, government and institutional archives.
Know More →Microfilm & Microfiche Scanning Services
Convert 16mm and 35mm film, fiche and aperture cards into enhanced digital images with optional OCR.
Know More →Historical Document Scanning Services
Preserve fragile manuscripts, old government records and heritage papers through careful digital capture.
Know More →Photo Scanning & Photo to Digital Conversion Services
Create high-resolution colour-corrected digital files from photographs, albums and visual archives.
Know More →Patient Record & Hospital File Scanning Services
Digitize patient files, case sheets, reports and prescriptions into searchable EMR-ready records.
Know More →File Formats & Output Options
- PDF and PDF/A, single or multi-page
- Searchable PDF with OCR
- TIFF, JPEG and PNG
- Excel, Word and indexed CSV data
- Department, year or file-type folders
Security, Confidentiality & Compliance
- Confidential handling and NDA support
- Restricted and monitored workspaces
- Encrypted storage and secure transfer
- Onsite scanning for sensitive records
- No third-party sharing of data
Industries We Serve
Corporates & SMEsGovernmentSchools & CollegesHospitalsBanks & FinanceArchitectsEngineering FirmsLibraries & ArchivesLaw Firms
Case Study
Proven Results
Selected projects demonstrate experience with multi-lakh and crore-page scanning, OCR, classification and indexing.
Total work-order pages
56 lakh pages digitized; four months and ongoing.
Pages completed
Classification and indexing across 16 fields.
Images scanned
A5, A4, A3 and A2 classification and scanning.
Pages with OCR
A4 scanning and OCR completed in two months.
Trust & Delivery
Why Businesses Choose Essjay ?
33+ Years of ExpertiseISO 29861:2009 & CMMI Level 3 & 5 CertifiedSecure scanNPlus DMS SoftwareNDA & Secure WorkflowOnsite & Offsite Scanning AvailableMulti language OCR for Searchable PDFsHigh-Speed Production ScannersEncrypted File DeliveryContinuous SupportMetadata Indexing & Folder Structuring
Business Value
Benefits of Document Scanning & Digitization
Space SavingReduce physical storage.
Improved AccessibilityFind records faster.
Enhanced SecurityControl digital access.
Cost EfficiencyLower storage and handling costs.
Environmental ImpactReduce paper dependency.
End-to-End Workflow
Our Document Scanning Process
01Document Collection Service
02Data Preparation & Barcode Generation
03Document Preparation
04Scanning of Documents
05Barcode Separation
06Indexing of Scanned Documents
07QC – Quality Control
08100% File-Present Verification
09OCR – Optical Character Recognition
10Output to Specified Requirements
11Data Uploading
12Return or Recycling
Service Locations
Document Scanning Services Across India
Onsite and offsite document scanning, bulk scanning, OCR, indexing and digitization are available in major commercial and industrial locations.
Maharashtra
Gujarat
Delhi NCR & North India
Central India
South India
East India
Document Scanning FAQs
Important questions before starting.
We scan office files, loose documents, books, registers, drawings, maps, microfilm, microfiche, photographs, historical records, legal files and medical records.
Yes. Onsite scanning is available for confidential, non-movable or continuously generated documents. Equipment and trained operators are deployed at the client location.
Yes. OCR can create searchable PDFs, while indexing and metadata organise records by department, date, document type, reference number or other fields.
Files can be delivered through encrypted drives, password-protected cloud links, SFTP or upload to a DMS, ERP, CRM or approved business system.
Free Scanning Assessment
Get a scanning quote in Mumbai or anywhere in India.
Share the document type, approximate volume, location and required output for a tailored quotation.
Requirement discussionSite survey optionCustom quotation
