JINDAL STEEL
- Total work order 70 lakh pages.
- 56 lakh pages digitized.
- Duration : 4 months & ongoing.
- 40% reduction in storage costs.
- Fully audit-ready digital archive.
Transform Your Records with Smart Digitization Essjay helps you cut paper storage, boost productivity, and move toward a secure, paperless workplace with professional document scanning and digitization.
Our Document scanning service: Convert your paper documents into clear, searchable digital files with our professional document scanning services. Essjay, an ISO 29861:2009 and CMMI Level 3 certified company in Mumbai, offers fast, secure and high-quality scanning and digitization services.
Our Document Digitization Services Our document digitization services convert physical files into structured, searchable and secure digital formats. With smart indexing, OCR technology and 30+ years of experience, we deliver fast, accurate and reliable digitization.
What’s Included in Our Digitization Services
OCR (Optical Character Recognition): Turn scanned pages into searchable, editable text for easy use in reports, agreements, and archives.
Indexing & Metadata: Add smart tags (file name, department, date, category, reference no.) for quick, accurate search.
Digital File Structuring: Arrange files into clear folders or connect them to your DMS, ERP/CRM, or cloud systems.
Secure Digital Storage: Deliver data via encrypted drives, password-protected cloud links, or secure FTP.
Workflow Integration: Use digitized documents in approval flows, HR, finance, and audit processes for smoother operations.
Our document scanning service offers complete outsourcing solutions tailored to meet your needs, including secure document collection and transport, urgent file access, and the use of our "ScanNplus" system for direct scanning into our digital archive. We provide secure digital delivery of scanned files via password-protected disks, hard drives, or online platforms, ensuring global access. Additionally, we offer various document handling options, such as secure destruction with certification, secure storage, or the return of original documents to your office.
Our onsite document scanning service ensures the secure handling of confidential documents by conducting the entire scanning process at your premises. We bring high-speed scanners and set up a professional environment to prepare, scan, and quality-check documents. Our experienced team installs and operates the necessary equipment, ensuring a quick setup and minimal disruption to your operations. This service guarantees confidentiality, efficiency, and immediate access to digitized documents, all within the secure confines of your location.
Our on-demand scanning service offers a flexible and cost-effective solution with a pay-as-you-go model, securely storing your paper records in our warehouse and providing swift digitization when needed. You receive a secure link directly to your desktop for instant access to our online system, ensuring seamless document retrieval and management while safeguarding your physical records.
Our day-to-day onsite scanning service securely handles confidential documents at your premises, with experienced operators managing daily scanning, indexing, and uploading. We provide customized, cost-effective solutions tailored to your needs, ensuring confidentiality, operational continuity, and seamless integration into your daily workflow.
Case Study
We provide specialty scanning for documents that need extra care or high-resolution digitization—such as large engineering drawings, delicate books and historical microfilm. Our advanced process ensures accurate, well-preserved digital copies for businesses, libraries, government departments, architects, educational institutions and archives.
This service is ideal for organisations looking to modernise their workflow, improve compliance, strengthen data security, support remote access and move toward a paperless office. Know More..
We digitize bulk office files into organised, searchable PDFs and Word documents using high-speed scanners, OCR and indexing—ideal for companies that want secure, compliant and paperless records. Know More..
Digitize lakhs of pages quickly with industrial scanners, OCR and indexing—perfect for organisations needing fast, secure and cost-effective bulk file and archive scanning. Know More..
We digitize books, library collections and Granthalaya records into high-resolution, searchable PDFs and eBooks using advanced non-destructive book scanners and OCR. Know More..
Our large format scanning service converts paper drawings and maps into clear, accurate digital files—ideal for architects, engineers, contractors and surveyors who need fast, secure blueprint and CAD drawing digitization. Know More..
Long-term corporate, government and institutional archives – carefully sorted, prepared, scanned, indexed and secured for easy access and compliance. Know More..
16mm/35mm microfilm rolls, jacketed microfiche, COM fiche and aperture cards digitized frame-by-frame with image enhancement and OCR to unlock decades of legacy data. Know More..
Fragile manuscripts, old government records, museum collections and heritage papers scanned with non-contact technology to preserve the originals while creating high-quality digital versions. Know More..
High-Resolution Photo Scanning Service. We scan and digitize your old photos and albums into crisp, colour- corrected digital files—perfect for archiving, sharing online and creating digital photo libraries. Know More..
We securely scan and digitize patient files, case sheets, lab reports, prescriptions and hospital archives into searchable, EMR-ready digital records with OCR, indexing and strict data privacy. Know More..
33+ Years of Expertise – Proven execution for small to multi-million-page projects
ISO 29861:2009 & CMMI Level 3 Certified – Standardized, mature, and audited processes
Secure scanNPlus DMS Software – Encryption, role-based access, audit logs, and compliance-ready
NDA & Secure Workflow – Restricted zones, vetted staff, chain-of-custody controls
Onsite & Offsite Scanning Available – Pan-India deployment or secure facility processing
Multi language OCR for Searchable PDFs – Instantly find documents via full-text search
High-Speed Production Scanners – Fast turnaround for large volumes
Encrypted File Delivery – Cloud/SFTP/HDD; seamless DMS import
Continuous Support – SLAs, onboarding & training, periodic health checks, and quick response
Metadata Indexing & Folder Structuring – PO/Invoice/Client/Dept/Date or custom fields
Space Saving: By converting bulky paper documents into compact digital files, you free up physical storage space. This allows for a more organized and clutter-free environment, making it easier to manage and maintain records.
Improved Accessibility: Digital documents can be quickly searched, accessed, and retrieved, significantly reducing the time spent looking for specific information. This enhances productivity and efficiency within your organization.
Enhanced Security: Digital files can be protected with advanced security measures such as encryption, password protection, and access controls. This ensures that sensitive information is safeguarded against unauthorized access, loss, or damage.
Cost Efficiency: Digitizing documents reduces the need for physical storage, which in turn lowers the costs associated with renting or maintaining storage space. Additionally, it minimizes expenses related to printing, copying, and paper supplies.
Environmental Impact: Reducing paper usage by digitizing documents helps lower your carbon footprint and contributes to environmental sustainability. This eco-friendly approach not only benefits the planet but also aligns with corporate social responsibility goals.
Essjay offers secure document collection with tracked vehicles and staff. We provide labelled archive boxes for organized transport. Our free collection service ensures safe and cost-effective delivery for digitization.
In the Data Preparation and Barcode Generation Process, client data is cleaned and standardized, unique barcodes are generated and affixed to documents, and this information is integrated into a database. A 100% File Present Verification ensures accuracy, supported by regular audits and continuous improvement.
Before scanning, documents are meticulously prepared: staples and bindings are removed, pages are aligned, documents are batched, and barcodes are inserted. This ensures efficient, accurate, and traceable digitization.
Before scanning, documents are meticulously prepared by removing staples and bindings, straightening pages, organizing into batches, and inserting pre-generated barcodes. This ensures efficient, accurate, and traceable digitization.
Our software automates barcode detection, file splitting, and naming, integrating documents with our database by barcode numbers. This ensures efficient organization and easy access to documents.
After scanning, documents are indexed by linking barcodes to our database for easy retrieval, using either pre-provided data or information extracted from the scanned documents. This ensures accurate cataloguing and easy access.
We ensure high-quality scanning with continuous operator monitoring, midrange scanners, random batch checks, and immediate rescanning of any issues, guaranteeing reliable and accurate digitization.
After scanning and indexing, we verify the completeness and accuracy of digitized documents by cross-referencing with original index information, investigating discrepancies, and reporting results to ensure all documents are accurately digitized and accounted for.
After scanning, we use OCR technology to convert documents into searchable PDFs, making text searchable and extractable within a Document Management System (DMS). This process enhances document accessibility, usability, and efficient information retrieval.
We tailor our output to your requirements by delivering documents in preferred formats, organizing files as specified, creating index files if needed, and following your naming conventions. This ensures seamless integration and usability of digitized documents.
After scanning, we securely deliver digitized documents via HDD or cloud, integrate files into your systems, or use "ScanNplus" for direct site scanning. Access is protected with passwords and AES 256 encryption.
After scanning, you can choose to have your documents securely returned, stored in our warehouse, or securely shredded and recycled with a certificate of destruction provided. These options ensure flexible and secure document management post-scanning.
Essjay Infosystem PVT. LTD. is a Service oriented multicultural INDIAN Company established in 1991 and incorporated in 2006. Essjay is a pioneer and leader in information technology industry, plays an active position in printing and IT industry in India Located in financial capital of India, Mumbai.
