Frequently Asked Questions

1. What is Document Scanning?

Document scanning is the process of converting paper documents into digital formats using scanning equipment. This process involves capturing the physical document's content and storing it as a digital image or PDF, making it easily searchable, accessible, and shareable. Document scanning helps reduce physical storage needs, improve information retrieval, and enhance overall efficiency in managing documents.

2. What is Document Digitization?

Document digitization is the process of converting physical documents into digital formats. This includes scanning, OCR for searchable text, and storing files electronically, making them easily accessible, shareable, and secure. Digitization improves efficiency and reduces reliance on paper.

3. What is Indexing?

Indexing is the process of organizing and categorizing documents using keywords or metadata to facilitate easy retrieval and searchability. It involves tagging documents with relevant terms, making it simple to locate specific information within a digital archive. Indexing enhances document management efficiency and accessibility.

4. What is OCR and How Does It Work?

OCR (Optical Character Recognition) converts scanned documents into editable and searchable text. It works by scanning the document to create a digital image, analyzing the image to identify characters, and converting those characters into machine-readable text, making digital documents easy to search and edit.